The Reorder Now bucket is the core signal Stock Control gives you each day: which variants will run out before a new delivery can arrive. This article walks through turning that signal into actual purchase orders sent to suppliers.
How a Variant Hits Reorder Now
A variant becomes Reorder Now when its days of stock drops below the reorder point:
In Basic mode, the reorder point is a fixed 7 days
In Advanced mode, it’s the lead time plus safety stock for that variant (see Forecasting)
Once a variant is in this bucket, the dashboard KPI and Needs Attention sidebar both surface it. Clicking either takes you to the Inventory page filtered to Reorder Now.
Reviewing the Reorder List
On the Inventory page, the Reorder Now filter shows every variant that needs a PO. For each row, pay attention to:
Days of stock — the lower, the more urgent
Velocity — high-velocity variants need bigger orders
Trend — if a variant is trending up, order more than pure days-of-stock math suggests
Primary supplier — so you know who to order from
Sorting by days of stock (ascending) puts the most urgent variants at the top.
Grouping by Supplier
A typical session is: filter to Reorder Now, then order by primary supplier so you can draft one PO per supplier rather than 10 single-line POs. Sort by supplier, run down the list, and build the order as you go.
Creating a Purchase Order
From a variant’s drawer, or from the Purchase Orders page, click New Purchase Order:
Pick the supplier
Add line items by search, barcode scan, or importing a CSV
Set quantities (a good rule: order enough to cover velocity × (lead time + safety stock + your order cadence))
Set unit costs and any order notes
Save as Draft while you’re still editing, then Mark as Ordered when it’s sent to the supplier
See Purchase Orders for the full PO workflow.
When the Stock Arrives
When the delivery lands, open the PO and click Receive. Stock Control opens a receiving session pre-loaded with the PO’s line items so you can scan each item as it arrives, compare ordered vs received, and commit the quantities to Shopify at the correct location. See Receiving Inventory.
Tips
Don’t wait until a variant is Out of Stock to order. The whole point of Reorder Now is to give you the lead time buffer.
If a variant is chronically in Reorder Now because its lead time is long, increase safety stock rather than raising on-hand targets — it’s a better match for how forecasting math works.
Use the Exclude from Alerts toggle for variants you’re deliberately running down — they’ll stop cluttering your Reorder Now list.