Suppliers is your address book for the vendors you buy from, plus the forecasting defaults that drive Stock Control’s Reorder Now signal. Keeping supplier records up to date means better PO workflows and more accurate reorder suggestions.
Adding a Supplier
Go to Suppliers in the sidebar and click Add Supplier. Fill in:
Name — the company or vendor name (required)
Email — primary contact email
Phone — contact phone number
Address — their business address
Lead time (days) — how long after an order is placed until stock arrives
Safety stock (days) — buffer you want on top of lead time
Notes — anything useful like your account number, payment terms (e.g. Net 30), or preferred contact
Click Save to add them to your list.
Lead Time and Safety Stock
In Advanced forecasting mode, every variant’s reorder point is calculated as lead time + safety stock. The supplier-level values you set here become the default for every variant linked to this supplier.
If one specific variant from a supplier has a different lead time (e.g. air-freight vs sea-freight), you can override it at the variant level — see Forecasting for how the cascade works.
Primary Supplier per Variant
Each variant can be linked to one or more suppliers, with one marked as primary. The primary supplier is the one Stock Control uses for:
Reorder suggestions on the Inventory page
Forecasting lead-time and safety-stock lookups
Grouping the Reorder Now list when you’re drafting POs
Set the primary supplier from the variant drawer on the Inventory page, or link variants in bulk from the supplier’s own page.
Viewing and Editing Suppliers
The Suppliers page lists all your vendors with their name, contact email, phone number, and how many purchase orders are linked to them. Click any supplier to open their details and edit any field.
Deleting a Supplier
Open the supplier and click Delete. You’ll be asked to confirm. Note that you can’t delete a supplier who is linked to existing purchase orders — remove or reassign those orders first.
Linking Suppliers to Purchase Orders
When you create a purchase order, you select a supplier from your list. This ties the order to that vendor so you can:
See all orders from a specific supplier in one place
Track how often and how much you order from each vendor
Keep a full history of your supplier relationships
Tips
Always fill in the Notes field with your account number if you have one — it saves time when placing repeat orders
Record payment terms (e.g. “Net 30, 2% early payment discount”) so you have them without needing to look them up
Update contact details whenever they change; outdated info causes delays when you need to reach a supplier quickly